(1) To bring together those people who support
(2) To hold religious meetings, studying religious, moral and philosophical questions, promoting social welfare and social responsibility, and furthering the knowledge and interests of Unitarian Universalism.
(3) To provide a meeting place to discuss questions affecting the community in general and to provide a centre for various community activities.
(4) To provide opportunities for friendly and social activities, and to arrange musical, dramatic, and other cultural entertainments.
(5) To arrange for talks and discussion of religious, social, educational, political, and other subjects
(6) To establish and maintain a reference library and reading room.
(7) To carry on the Church’s activities without the purpose of monetary gain for its members and to use any profits or gifts to fulfill these purposes.
4. Powers and Responsibilities
(1) To acquire by purchase, lease, or donation real estate and personal property; to sell, exchange, mortgage, rent improve and develop these properties; and to construct, maintain, own, operate, manage and supply any type of housing, religious, commercial or charitable accommodation, so long as these activities fulfill the purposes of the Church (see Clause 7 for approval process).
(2) To lease property to any individual, corporation, church, society, cooperative or association.
(3) To provide financial assistance, grants, administrative aid, building accommodation, or any other form of assistance to non-profit community organizations, churches, charitable societies or other association, as long as the Board or congregation approves that assistance.
(4) To borrow, raise or secure the payment of money in ways the congregation approves. Methods could include issuing bonds, debentures, guarantees, leases, mortgages, bills of exchange, promissory notes, or other negotiable or commercial instruments.
(5) To hold, invest, or spend the funds and assets of the Church to fulfill its purposes.
(6) To employ qualified staff without discriminating on the basis of age, race, colour, gender, sexual orientation, physical characteristics, ancestry or place of origin.
(7) To pay salaries, staff benefits, rents, interest, maintenance, taxes, and other operating and administrative expenses.
5. Denominational Affiliation
(1) Membership in the Church is open to anyone at least 16 years of age who generally agrees with the Church’s purposes and supports its programs.
(2) To become a member, a prospective member must apply in writing to the Board. Prospective members from other Unitarian or Universalist Churches may give the Board a letter of transfer. All members’ names are recorded in the Church registrer.
(3) A member is entitled to:
(4) The Board may remove from the Church registrer the name of any member who:
(5) A membership may be revoked for just cause by a two-thirds majority vote by ballot taken at a hearing at a congregational meeting. The Board will notify the member of the meeting by confirmed message at least 15 days before the meeting. The notice will include the place, time, and date of the meeting, and the motion for revoking the membership. The member has the right to speak to the motion at the hearing and to vote on any motion put to the meeting.
(1) The Board will hold an annual congregational meeting before the 15th day of May each year.
(2) The Board may call other congregational meetings. The Board must call a congregational meeting if 10% of the members submit a written request for such a meeting.
(3) By passing a unanimous resolution, the Board may call an emergency congregational meeting. The Board must believe that the emergency matter requires quicker resolution than is possible in 7(5) below. The Board will take any reasonable measures to notify at least 50% of the members about such a meeting.
(4) If a mail interruption occurs, the Board will notify members of a congregational meeting in any reasonable manner such as e-mail, fax, or telephone.
(5) Congregational meetings are called by the secretary or any other officer of the Church the Board names by:
(6) A notice of a congregational meeting must state the date, time and place of the meeting, and the business to be transacted.
(7) A quorum for a congregational meeting requires 10% of the members currently eligible to vote.
(8) Except as noted in these bylaws, passing a motion at a congregational meeting requires a majority of members present and voting.
(9) Any motion at a congregational meeting to enter into a contract of more than $5000, or to buy or sell real property, requires approval of two-thirds of the members present and voting.
(10) The congregation must confirm any resolution of the Board which proposes a church policy on a public issue. The confirmation will require a two-thirds majority of those present and voting at a congregational meeting called for that purpose.
Although the above is a general policy, a church committee may make a public statement in its own name on an issue if the issue:
(11) A decision to disburse any part of the principal of the endowment fund requires a vote of 90% of the members present and voting at a congregational meeting.
(12) The Chair of the Nominating committee will conduct a vote by secret ballot for those positions contested at a congregational meeting to elect an officer, a member of the Board or of the Nominating or Ministerial Relations Committee.
(13) No error or omission in giving notice of any congregational meeting invalidates the meeting.
(14) The annual congregational meeting:
9. Board of Trustees
(1) The Board of Trustees usually has 9 members, and up to 11 with appointed trustees. The terms and positions are as follows:
(2) All members of the Board must be members of the Church.
(3) The terms of office of those elected begin on the 15th day of June following their election.
(4) If an election for any office cannot be held immediately, the incumbent will continue in office until a congregational meeting is called to elect a successor.
(5) The Board may appoint one or two additional trustees to serve until the next annual congregational meeting. The members are selected for special knowledge, skills, abilities or needs in particular circumstances.
(6) A majority of Board members constitutes a quorum.
(7) If a Board vacancy occurs, the Board may appoint a successor at the next board meeting. Any appointed successor will serve until an election at the next Annual Congregational Meeting.
(8) The president:
(9) The vice president will:
(10) The secretary will:
(11) The treasurer will be responsible for:
10. Powers and duties of the Board
(1) The Board is in charge of the property of the Church, the conduct of its business affairs, the control of its administration, and the general supervision of the programs and activities of the Church.
(2) Except for the call of a minister, the Board will employ personnel to operate the Church.
(3) The Board may:
(4) The Board may enter into contracts to lease any portion of the Church property. The Board may enter into any other contract if the cost does not exceed $5000. However, the Board may not buy or sell any real property unless authorized by a congregational meeting.
(5) The Board may advise a minister on his or her general duties.
(6) The Board will have no authority over the endowment fund, except as provided in these bylaws.
11. Congregational Committees
(1) The Nominating Committee consists of six members. Three members are elected at each annual meeting for a two-year term. The committee will choose one of its members to chair. This committee is responsible for presenting to the next annual congregational meeting a list of eligible candidates willing to stand for election to vacancies on the Board, the Nominating committee, and the Ministerial Relations Committee. A vacancy in the Nominating Committee is filled by a Board appointment until the next annual congregational meeting.
(2) The Ministerial Relations Committee consists of one member named by the Board, one member named by the minister, one member chosen jointly by the Board and the minister, and four members elected by the congregation. All members serve two-year staggered terms. Two members are elected at each congregational meeting. This committee acts as a liaison between the Minister and the congregation.
The Board will appoint a replacement for any vacancy of an elected member of this committee. If a member chosen by the Board or Minister or both leaves the committee, either the Minister, the Board, or both will appoint a replacement.
The committee reports annually to the Annual Congregational Meeting.
12. Endowment Fund
(1) The Church has an endowment fund for money and other assets donated or bequeathed to the Church.
(2) Three endowment trustees, appointed by the Board, are responsible for investing and managing the fund.
(3) Requirements for being an endowment trustee include:
(4) The term of appointment for endowment trustees is three calendar years, with one trustee appointed each year. Any vacancies occurring during a term will be filled by a Board appointment for the unexpired portion of the term. No endowment trustee will be eligible for appointment to a second consecutive term.
(5) The endowment trustees will prudently manage and invest the assets of the endowment fund. Only a congregational meeting, as set out in these bylaws, may authorize spending the fund principal, in whole or in part.
(6) Each year, the endowment trustees will make available to the Church all or part of the year’s income for Church operations if required to reduce or eliminate any deficit. If not so required, the income is considered part of the Fund’s principal.
(7) Annually, the endowment trustees will submit to the treasurer a report on the status of the fund.
(2) When a suitable candidate is found, the committee reports to a congregational meeting on the name of the candidate and the proposed terms of employment.
(3) Congregational acceptance of the recommendation requires that two-thirds of the members present and voting support the candidate and the proposed terms of employment.
(4) Annually, the minister and the Board review the minister’s terms of employment, salary, benefits, and other allowances. The recommendations from the review are reported to members at a congregational meeting for approval and inclusion in the budget.
(5) The minister’s contract may be terminated with a 90-day notice by either the minister or the Church or by mutual agreement between the minister and the Church. The Board will call a congregational meeting to decide whether to end a minister’s contract.
(6) The duties of the minister are:
Final decisions on a policy and procedure remain with the Board or Church members voting at a congregational meeting.
(7) The minister may act in an advisory capacity to any group or committee of the Church.
(8) If the church wishes to call a second minister, Clause 13-1-3 apply to the search and choice, and Clause 13-4-7 apply to a minister’s terms of employment.
14. Fiscal Year
However, for property bequeathed or donated in trust with the condition that, on dissolution of the Church, such property should be conveyed elsewhere, the Church will honour the donor’s wishes whenever practical.
18. Bylaw Amendments
Adopted 1986 03 26